Policies & Administration (Clarington Girls Hockey Association)

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Policies and Administration

In addition to the documents below, it’s important to review the Codes of Conduct. As an organization, we have established a set of guidelines that we expect all members to follow. This includes parents, coaches, team officials, players, and other volunteers. At our association, we strive to create a culture of safety, respect, and inclusivity. Our programs and events are designed to provide a positive experience for all participants. To ensure this, we have established guidelines that everyone must follow. By adhering to these guidelines, we can create a safe and enjoyable environment for everyone involved. Thank you for your cooperation in making our programs and events a success.

Board of Directors 
The CGHA Board of Directors is elected by the membership and is responsible for providing oversight and accountability for the association. They work together to ensure that all legal and ethical standards are followed, as well as that the assets and resources of the associations are properly managed. Each member of the board signs and agrees to the Code of Conduct every year.  

Board of Director Code of Conduct

Annual General Meeting
The Clarington Girls Hockey Association Annual General Meeting (AGM) will take place annually. Check back for updates. We plan to host a Special General Meeting, date to come in 2024. 

CGHA Policies 
The CGHA is governed by the Ontario Women's Hockey Association (OWHA), which oversees all-female hockey teams in Ontario and is a member partner of the Ontario Hockey Federation (OHF), Hockey Canada's largest member and governing body in amateur hockey, and is thus required to follow all overarching rules and policies established by such organizations. If two policies conflict, the more comprehensive policy statement or rule takes precedence.

OWHA Forms and Policies 
OWHA Rules and Regulations Policy
OWHA Discipline Policy and Procedure 
OHF Bylaws and Policies 

CGHA Constitution and Bylaws 
CGHA Board of Directors
CGHA Constitution
CGHA Bylaws

CGHA Brand
Brand Guide

Uniform and Apparel Guide (Competitive/Rep/DS) 
Please use this guide in conjunction with the Equipment and Apparel Policy, listed below. Updated annually. 

CGHA Policies 

In addition to the CGHA Constitution and Bylaws, policies will be enacted on a periodic basis to better define the organization's specific activities and positions. A policy that is effective is one that has been posted, has a unique number, and has been approved by the Board of Directors.

Policy Identity Brief Description/Title Board Approval Effective Date
 CGHA-002 Volunteer Policy March 9, 2022 March 9, 2022
 CGHA-003 Sponsorship and Fundraising Policy March 9, 2022 March 9, 2022
 CGHA-004 Refund Policy March 9, 2022 March 9, 2022
 CGHA-005 Respect and Accountability Policy and Procedure October 10, 2023 October 10, 2023
 CGHA-006 Equipment and Apparel Policy March 9, 2022
March 9, 2022
 CGHA-007 Resident Eligibility Requirements for Competitive/Rep Players Policy
April 22, 2022 April 22, 2022
 CGHA-008 Conflict of Interest Policy July 14, 2022 July 14, 2022
 CGHA-009 Competitive Tryout Policy August 19, 2022 February, 12 2024
 CGHA-010 House League Team Selection Policy  September 21, 2022 September 21, 2022
 CGHA-011 Inclusion Policy  January 11, 2023 January 11, 2023
 CGHA-012 Privacy Policy January 11, 2023 January 11, 2023